PolySciFi Blog

Saturday, January 31, 2009


Your government form verbiage of the day

From W2 filing form for businesses provided online (link):

This form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. Do not file copy A with the SSA. The official printed version of this IRS form is scannable, but the online version of it, printed from this website, is not. A penalty of $50 per information return may be imposed for filing forms that cannot be scanned.

To order official IRS forms, call 1-800-TAX-FORM (1-800-829-3676) or
Order Information Returns and Employer Returns Online, and we’ll mail you the
scannable forms and other products.

Gee thanks. Wouldn't want to distribute forms in a way that minimizes costs, like just downloading them. And wouldn't want to create a situation that just begs for people to get fined by trying the obvious thing (like using the form provided online by the agency responsible for the forms).

The way that is set up for getting them the required information is to fill out documents online, which after they're submitted can be downloaded and printed. And any transcription (such as from quickbooks to an online, multi-page form) has the chance for error, which is easier to catch when you can view the forms all at once, printed out. But (at least last year) you can't print them until they're submitted, and once submitted, corrections are quite hard to make.

Fortunately, this weekend I'm buying payroll software for future . In theory, (I think) that shouldn't be necessary for a 2-3 person business, but I've gotten tired of the headaches so I've decided to start partaking of the government created market (tax software and professionals).

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